What should you ask your venue when planning a party

You’re planning a party – something that’s either too big or too formal to hold in your home. Perhaps it’s to celebrate an engagement or milestone birthday. It might be to acknowledge a colleague’s retirement or a special couple’s anniversary.

Whatever the reason for your party, it’s important to note that choosing the right venue is very important. There are a few questions you should ask and considerations you should make before setting your heart on one function room.


How many people are likely to be coming to your party? You need to make sure that your chosen venue is large enough to accommodate everyone with ease. However, it is just as important that the function room isn’t too large – the last thing you want is a massive space devoid of atmosphere.

Remember too that if you are planning a sit down meal or buffet before a disco or band, the room capacity maximums will vary. A venue that will easily hold 120 people standing may not be able to accommodate the same number during a three course meal.

Is there a bar in the room?

Anyone who has been to a party where the bar is separate to the main room will know how easy it is for guests to fragment into two groups. Do you really want half your party to be standing at the bar the entire night whilst the band plays in a completely different room? Your best bet is to hire a function room that comes with its own bar.

Is there a noise limit?

So you’re planning on getting a recommended DJ or favourite tribute band to play at your party… but have you checked whether your venue has a noise/sound limit? Unfortunately, lots of venues have to place restrictions on what is deemed excessive noise when they’re located near a residential area – not what you want when you’ve got your heart set on a night filled with loud music!

What about food?

Not every party requires a full three course meal, but what about a buffet? Cold or hot finger food is always well received and although it will likely cost less to hire a venue that allows you to bring your own, leaving the catering to the professionals is far less time-consuming and stressful. The best option is to choose a party venue that offers a range of food options to suit all budgets and dietary requirements.

What time does the bar and venue close?

Closing times can vary massively when it comes to party venues, so don’t just assume that your chosen function room will be serving drinks until late. Always ask before you book or you may end up with a lot of disappointed guests with empty glasses!

How much parking is available? Can we leave our cars overnight?

Unless your party venue is literally on your doorstep, it’s very likely that many guests will be driving to the party and getting a taxi home. A location with plenty of parking is far less hassle than a venue with only a few spaces available.

Warley Park Golf Club – your ideal party venue

Conveniently located close to junction 29 on the M25, Warley Park Golf Club is the perfect venue for any type of party. Offering panoramic views of the course and lakes, our Lakeside Room can accommodate up to 140 dining guests and a maximum of 200 for non-dining parties.

With its own dedicated bar, the Lakeside Room features floor to ceiling windows, creating a beautiful, stylish backdrop for your celebration. Our talented chefs can tailor a menu to suit your needs, ranging from canapés to a silver service, multi-course meal.

As we’re set in the stunning Essex countryside, Warley Park has no noise limitations so you can let loose and sing along to your favourite band or DJ to your heart’s content.

When it comes to closing times, we can run as late as you need as we have a 24 hour licence; however, we do recommend no later than 1am. Plus we have plenty of secure parking, which is locked overnight. You are more than welcome to leave your car here and you can collect it from 7:30am the following morning.

Want to know more? Please call Warley Park Golf Club’s events team on 01277 224891 or visit our Functions page

Leave a comment

This site uses Akismet to reduce spam. Learn how your comment data is processed.